GDPR PRIVACY POLICY
DATA PRIVACY NOTICE (UPDATED)
Effective: 5 February 2026
Compliant with UK GDPR, Data Protection Act 2018, and Data (Use and Access) Act 2025
Introduction
Matthew Calvert Architect is committed to protecting the privacy of our clients, prospective clients, suppliers, and staff. This Data Privacy Notice explains what personal data we collect, why we collect it, how we use it, and your rights in relation to it.
This Notice is issued under UK GDPR and the Data Protection Act 2018, as amended by the Data (Use and Access) Act 2025. It replaces any previous version of our Privacy Notice.
Who Controls Your Personal Data?
Matthew Calvert Architect is the Data Controller responsible for your personal data.
• Data Controller: Matthew Calvert Architect
• Data Protection Representative: Legal Director
• Contact Email: matthew@calvertarchitect.co.uk
• You can contact us at any time regarding this notice or your data.
What Is Personal Data?
Personal data is any information that can identify you as a living individual, either directly or indirectly.
We do not intentionally collect or process special category data (such as health, biometric, or ethnicity data) as part of our normal business activities.
What Personal Data We Collect
We may collect and process:
• Full name
• Business and/or home address
• Telephone numbers
• Email address
• Communication and correspondence records
• Website usage data (e.g. IP address, browser type, interactions)
How We Collect Your Data
We collect personal data when:
• You contact us directly
• You engage our services
• You complete forms on our website
• You subscribe to receive insights, guides, or communications
• We obtain publicly available business contact details relevant to our services
Our Lawful Bases for Processing
We rely on the following lawful bases:
Contract (Article 6(1)(b))
To provide services and manage our relationship with you
Legal Obligation (Article 6(1)(c))
To comply with legal and regulatory requirements
Legitimate Interests (Article 6(1)(f))
To operate and improve our business, maintain records, ensure security, and communicate with clients and relevant business contacts
Consent (Article 6(1)(a))
Where you have actively opted in to receive marketing or specific communications
Where applicable, we may rely on recognised legitimate interests under UK law.
How We Use Your Personal Data
We use your data to:
• Provide and deliver our services
• Communicate with you
• Respond to enquiries
• Manage contracts and client relationships
• Improve our website, content, and services
• Maintain internal records and system backups
• Comply with legal obligations
• Handle complaints and enquiries
Marketing Communications
We may send you marketing communications where:
• You have given consent, or
• You are an existing client and the communication relates to similar services
You can opt out of marketing at any time by:
• Clicking the unsubscribe link in emails, or
• Contacting us directly
We do not sell or rent your personal data to third parties for marketing purposes.
Automated Decision-Making and Profiling
We may use tools and systems (including analytics and marketing platforms) to:
• Analyse website usage
• Understand engagement
• Improve the relevance of our communications
This may involve basic profiling or segmentation.
We do not carry out solely automated decisions that have legal or similarly significant effects.
You have the right to object to this processing and to request human review where applicable.
Cookies and Tracking Technologies
Our website uses cookies and similar technologies to:
• Ensure the website functions correctly
• Analyse usage and performance
• Improve user experience
Some cookies may be used without consent where permitted by applicable law (for example, strictly necessary cookies or limited analytics).
For non-essential cookies, we will request your consent before use.
You can manage or withdraw your cookie preferences at any time via your browser settings or cookie controls on our website.
Data Sharing
We may share your data with trusted third parties, including:
• Website hosting providers
• Email and communication platforms
• IT and system providers
• Professional advisers
• Regulatory authorities where required
We ensure appropriate safeguards are in place to protect your data.
International Transfers
Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place so that your data is protected to a standard not materially lower than UK requirements.
This may include:
• Countries with adequacy regulations
• UK International Data Transfer Agreements (IDTAs)
Data Security and Confidentiality
We implement appropriate technical and organisational measures to protect your personal data.
In the event of a data breach that poses a risk to your rights, we will notify the relevant authorities and affected individuals where required.
How Long We Retain Your Data
We retain personal data only as long as necessary.
Typically, data is retained for up to 6 years to:
• Meet legal obligations
• Resolve disputes
• Maintain business records
Where no longer required, data will be securely deleted or anonymised.
Your Rights
You have the right to:
• Access your data
• Correct inaccurate data
• Request deletion
• Restrict processing
• Object to processing (including marketing)
• Data portability
• Withdraw consent
We will respond within one month, subject to reasonable and proportionate requirements.
How to Make a Complaint
If you have concerns about how we handle your data, please contact us first:
Email: matthew@calvertarchitect.co.uk
We will investigate and respond as soon as reasonably practicable.
You also have the right to contact the Information Commissioner’s Office https://ico.org.uk.
We may update this Notice from time to time. The effective date will be updated accordingly.
Contact
If you have any questions about this Notice or your data:
Email: matthew@calvertarchitect.co.uk
Data Protection Representative: Legal Director, Matthew Calvert Architect.
COOKIE POLICY (UPDATED)
Effective: 5 February 2026
Website: https://www.calvertarchitect.co.uk
1. What Are Cookies?
Cookies are small text files stored on your device by websites. They help websites function properly, remember your preferences, and improve your experience.
2. Do We Use Cookies?
Matthew Calvert Architect does not intentionally use cookies for advertising, analytics, or tracking purposes. We do not collect or store personal data through cookies.
However, some essential services used to run this website may set cookies automatically.
These could include:
• Website hosting platforms
• Embedded content (e.g., social media links, videos)
• Fonts or design frameworks (e.g., Google Fonts)
These cookies are essential and are not controlled directly by us.
3. Types of Cookies
Cookie Type 1: Essential Cookies
Purpose: Required for website operation (e.g., server sessions, secure page loading)
Personal Data? No
Cookie Type 2: Functional Cookies
Purpose: Enable embedded services like maps, videos, or social widgets
Personal Data? May include limited technical identifiers
Cookie Type 3: Analytical / Performance Cookies
Purpose: Currently not used by us. If implemented in the future (e.g., Google Analytics), we will request consent and provide opt-out options
Personal Data? Yes, only if enabled
4. Consent & Control
For non-essential cookies (e.g., future analytics or marketing tools), we will ask for your consent before use.
You can block or delete cookies at any time through your browser settings. This may affect the functionality of some embedded services.
Helpful guides:
Manage cookies in Chrome
Manage cookies in Safari
AboutCookies.org – Full Guide
5. Embedded Third-Party Services
Some content on our site (videos, social media feeds, fonts) may set cookies directly. These are not controlled by us. We recommend reviewing the privacy policies of those third-party providers for more details.
6. Changes to This Cookie Policy
We may update this policy as services and technology change. The effective date at the top will be updated accordingly.
7. Contact
If you have any questions about our cookie usage, please contact Matthew Calvert Architect:
Email: matthew@calvertarchitect.co.uk
